Job Details

ROLE SUMMARY

Heavy Hitters (Mammoth Distribution) is seeking a detail-oriented, resourceful, and proactive Operations Coordinator to join our Expansion Operations team. Based in our California facility and working directly alongside our Expansion Operations Manager, this role is vital in supporting multi-state expansion activities through administrative coordination, data tracking, and interdepartmental communication. The ideal candidate thrives in a fast-paced environment, enjoys solving operational puzzles, and can juggle multiple projects with precision and efficiency.

WHAT YOU'RE GOOD AT

• You're highly organized, with a strong ability to track and follow through on multiple moving parts
• You love creating systems, checklists, and timelines to keep projects on schedule
• You're a natural communicator and collaborator - approachable, clear, and responsive
• You have a sharp eye for detail and a memory for processes and procedures
• You're comfortable with ambiguity and can adapt on the fly when priorities shift

WHAT YOU'VE DONE (Qualifications)

• 1-3 years in an operations, administrative, or project coordinator role (Cannabis experience a plus)
• Strong familiarity with Google Workspace (Docs, Sheets, Slides) and Microsoft Office
• Proven track record managing documentation, calendars, and task lists
• Comfortable learning new tools and platforms (e.g., project management, compliance software)
• Demonstrated ability to take initiative and work independently while staying aligned with team goals
• Bachelor's degree preferred (not required)

WHAT YOU'LL BE DOING (Key Responsibilities)

• Support the Expansion Operations Manager with day-to-day administrative and operational tasks
• Help track project timelines, deliverables, vendor communications, and expansion activities
• Maintain and update internal databases, SOPs, production schedules, and license records
• Coordinate cross-functional communications across departments (sales, compliance, marketing, production)
• Assist in onboarding new co-manufacturers, suppliers, and partners in new markets
• Document and track regulatory requirements and ensure all timelines and renewals are met
• Help maintain product and packaging archives for new market launches
• Process and track invoices and expenses related to expansion efforts
• Prepare internal reports and presentations using Google Slides or PowerPoint
• Coordinate travel, meetings, and logistics for expansion-related projects
• Serve as an extra set of eyes and ears for the Expansion Operations Manager - always thinking ahead and catching the small stuff before it becomes big stuff

PHYSICAL REQUIREMENTS

• Ability to work on a computer for 8+ hours/day
• Clear verbal and written communication skills
• Must be able to lift up to 25 lbs (occasional packaging samples or materials handling)

WHY YOU'LL LOVE WORKING WITH US

• You'll have a front-row seat to how a premium cannabis brand expands into new markets
• You'll work side-by-side with a collaborative leader who is invested in your growth
• You'll be part of a passionate, high-performance team that's building something meaningful

WHO WE ARE:

Mammoth Distribution has been working steadily for several years to help build the cannabis industry one relationship at a time. We are the exclusive distributor of multiple top-10 California cannabis brands including Heavy Hitters, Almora, and other products in the vape, flower, pre-roll, concentrate and edible categories. By establishing Mammoth as one of the largest and most professional distribution companies with best-in-class products successfully operating in the crowded California market, we are uniquely positioned for optimal growth as the legal cannabis industry continues to expand.

Mammoth Distribution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This role requires:

• Respectful collaboration/interactions with colleagues and customers
• Access to customer records, handling confidential business information

Mammoth Distribution reasonably believes a criminal history may have a direct, adverse and negative relationship potentially resulting in a withdrawal of a conditional offer of employment. Background Check Required.