Job Details

Job Description

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Grants Administrator is responsible for pre-award and post-award monitoring to ensure proper stewardship of external funds received by the university from private and public agencies for sponsored projects. This position reports to the Director of Sponsored Research in the Office of Research and Grants.

Required Education

• Bachelor's Degree or more than ten years of experience as equivalent (Certified Research Administrator designation is a plus).

Required Experience

• Experience in pre-award and post-award monitoring, both program and fiscal.
• Experience in developing budgets, budget modifications, and reviewing progress and financial reports.
• Knowledge of grant regulations, policies, and procedures related to financial management, recordkeeping, purchasing, and other post-award activities.

Primary Duties/Essential Functions

Pre-Award

• Provides support to faculty and staff in preparation of grant applications.
• Identifies new opportunities and assists in the proposal preparation, preparation of budgets, and other documents as required in the sponsor guidelines. Provides principal investigators (PIs) with information on agency guidelines, government regulations, and application procedures.
• Guides PIs to prepare proposals and budgets for internal routing review. Provides support with the electronic routing in Cayuse SP and federal application submissions in Cayuse Proposals.
• Collaborates with other offices on campus regarding grant applications and pre-award processes.

Post-Award

• Works with PIs, project directors, and key university personnel on private and public sponsored projects to ensure fiscal and program guidelines are being followed.
• Communicates with program and fiscal officers to clarify guidelines, procedures, and modification requests. Provides support and guidance on budget adjustments, changes in key personnel, carryovers, continuations, no-cost extensions, and other requests for assigned sponsored projects.
• Serve as a liaison between the principal investigator/project director and other offices at APU as part of the sponsored project processes.
• Coordinates with the Senior Grant Accountant (housed in the Business Office) to complete financial post-award processes.
• Provides support to the director of Sponsored Research in developing the orientation meeting for new sponsored projects and updates post-award records in Cayuse SP on a regular basis.

General

• Provides feedback on procedures and helps with updating the ORG Grants Hub and APU ORG webpages as needed. Help prepare reports for senior leadership and auditors as needed.
• Contributes to the Grants Handbook, annual updates, policies, and procedures
• Assist in organizing sponsored projects and research training, remain current in grant administration issues, and implement procedural changes as needed.

Skills

• Ability to work with staff, faculty, and administrators in team settings.
• Strategic thinking and planning.
• Strong analytic and computational abilities.
• Ability to develop and work with complex numerical spreadsheets.
• Ability to sustain multiple projects simultaneously.
• Interacts well with colleagues at multiple levels and in many disciplines.

Mental Demands

• Ability to integrate Christian values in all aspects of the position.
• Ability to engage in critical thinking and exercise independent judgment.
• Ability to maintain confidentiality and manage confidential information.
• Self-starter with the ability to communicate effectively in written and oral form.

Physical Demands

• Perform repetitive motion while sitting at the computer keyboard for a prolonged time.
• Hear and speak on the telephone.
• Walk and/or drive to various university locations to attend meetings.
• Pull, push, bend, grasp, and reach, and lift up to 20 lbs.

Visual Demands

• Read from computer monitors and paper documents.

Environment

• Pleasant office setting.

Technologies

• Proficient with Google apps, Microsoft Office, Word, and Excel.
• Able to adapt to and proficiently use other third-party software systems APU has a license to use that are pertinent to the duties of this position.

Compensation

• Grade 13: $32.91 to $37.92 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.