Job Details

Description

Based in Los Angeles - Hybrid

Redwood Resources is a strategic consulting firm that partners with public agencies and engineering firms to deliver impactful outreach, workforce development, and community engagement programs. Our work prioritizes inclusion, equity, and measurable impact-especially in historically underserved communities.

We are looking for a Project Coordinator who is highly organized, detail-oriented, and thrives in dynamic, mission-driven environments. This individual will support and coordinate cross-functional initiatives, working closely with internal teams, clients, community-based organizations, and individual stakeholders across diverse communities. You are a doer, not a diva.

Responsibilities

• Coordinate various project tasks
• Develop reports and forms, and spreadsheets to support projects and deliverables
• Create presentations in Canva, PowerPoint, etc.
• Organize data into professional-looking reports, documents, presentations, and spreadsheets
• Coordinate with internal and external stakeholders, community groups, etc.

Project Coordination & Stakeholder Engagement
• Coordinate outreach, logistics, and communications with internal teams, public agencies, subcontractors, and community partners
• Engage effectively with marginalized and underserved communities to ensure authentic and inclusive participation
• Schedule, track, and support project meetings, follow-ups, and stakeholder communications

Documentation & Reporting
• Create clear, polished documents, summaries, meeting notes, and project updates
• Build and maintain professional dashboards and spreadsheets using Excel and Google Sheets, including: Pivot tables, Conditional formatting, Data summaries, and charts

Survey & Evaluation Tools
• Create and deploy surveys using Google Forms and SurveyMonkey with logic-based (if-then) functionality
• Track responses, organize data, and prepare evaluation summaries.

Presentation & Communication Tools
• Build visual presentations using PowerPoint and Canva for both internal use and public-facing reports
• Assist with the creation of outreach and engagement materials, flyers, and toolkits

Time & Task Management
• Use Asana for task tracking, project timelines, and team collaboration.
• Proactively communicate progress, roadblocks, and next steps to leadership
• Deliver assignments on deadline with minimal oversight

Qualifications

• Have 3 years of experience in a similar role
• Enjoy working in a startup environment
• Resourceful
• Aligned with core values, including getting things done timely and responsively
• Bachelor's degree in Public Policy, Communications, Urban Planning, or related field preferred
• 2+ years of experience in a coordination or administrative role, ideally with external partners or public-sector clients
• Strong command of: Google Workspace (Docs, Sheets, Slides, Forms), Microsoft Excel (advanced functions including pivot tables & formulas), PowerPoint & Canva
• SurveyMonkey or similar survey platforms
• Asana or similar project management tools
• Exceptional written and verbal communication skills
• Self-starter with a high sense of ownership, pride in work, and a drive for excellence
• Ability to prioritize tasks across multiple projects and adjust to shifting priorities
• Comfort working with diverse communities and stakeholders with professionalism, humility, and cultural awareness

Ideal Candidate Attributes
• You love getting things done and making things better
• You care about equity, community voice, and making systems more inclusive
• You're a builder of processes, tools, and systems-and you're excited to grow with a company on the rise
• You double-check your work and take pride in the details most others overlook