Job Details

Assistant City Clerk

Founded in 1771, San Gabriel is located 10 miles northeast of Los Angeles and is the birthplace of the greater metropolitan region. Today, San Gabriel is a burgeoning community of 40,000 with several neighborhoods of aesthetic and historical significance, outstanding schools, and excellent public amenities. The heart of San Gabriel is its Mission District, a culturally rich and historic center that blends the charm of early California with a modern-progressive experience. The Mission District is home to the San Gabriel Mission and Mission Playhouse and host of several festivals and events that attract patrons from all over the region, including the annual Dumpling & Beer Festival and Lunar New Year Festival. All of this and much more make San Gabriel a great place to live, work, and play.

The City of San Gabriel is seeking an Assistant City Clerk for our City Clerks Department with strong organizational, customer service, and multi-tasking skills. The ideal candidate will have excellent attention to detail, a willingness to work with all departments, and a commitment to keeping accurate records and accomplishing tasks under pressure and before deadlines on a consistent basis. This position requires keen communication skills to interact with residents, staff at all levels, and Council members with great respect and courtesy. The position will appeal to individuals who are inspired by the challenges and opportunities presented in working with a dynamic and fast-paced team. An individual who is committed to serving with humility, can demonstrate emotional intelligence, is creative, and is a decision maker, will be successful in the role.

Under general direction of the Chief City Clerk, the Assistant City Clerk performs a variety of highly responsible and time-sensitive tasks in support of the City. The Assistant City Clerk compiles, edits, and coordinates distribution of City Council agenda packets, minutes, and notices; assists in the management of municipal elections in compliance with election codes; manages and implements new projects and procedures; prepares resolutions, agreements, proclamations, and ordinances in draft or final form in a timely manner; participates in records management activities; acts as a key point of contact to the public and/or internal customers for information or documents both in person and over the phone; fulfills requests under the Public Records Act; resolves problems or complaints with a positive attitude; and assists with other special projects as assigned. The Assistant City Clerk will be required to supervise staff and provide administrative support at City Council meetings.

For more detailed information regarding the job duties and minimum requirements for this position, please click the link below for the Assistant City Clerk class specification.

Minimum qualifications and experience expected for this position include:

• Bachelors degree in public administration, business administration, or a closely related field.
• Five years of increasingly responsible analytical and administrative experience in a City Clerks Department or similar organization, with at least two years of experience in a supervisory or lead capacity.
• Coursework within the last five years approved by the International Institute of Municipal Clerks (IIMC) is desirable.

Licenses and certifications:

• Designation and ability to maintain status as a Certified Municipal Clerk (CMC) is required.
• Ability to obtain a Notary Public License within six months of employment is required.
• Possession of a valid Class C California Drivers License and ability to maintain a satisfactory driving record are required.

Application instructions:

Applications must be well prepared and organized and include the following three items as attachments: (1) cover letter, (2) professional rsum, and (3) copies of all professional certifications required and/or applicable for the position. DO NOT SUBMIT DRIVERS LICENSE with item #3. Drivers license will be validated upon conditional offer of employment.

Application filing deadline:

This recruitment is scheduled to close at midnight on Sunday, July 27, 2025, or when a sufficient number of qualified applications have been submitted, whichever occurs first. Please do not hesitate to apply as this recruitment may close at any time without notice.

Recruitment exam plan & schedule (tentative):

The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time if deemed necessary. Please call Kimber Gutierrez, Management Assistant, at (626) ###-#### or check the posted recruitment bulletin for updates.

Pre-employment requirements:

Candidates receiving a conditional offer of employment from the City for this position shall be required to satisfactorily complete a (1) supplemental application, (2) medical examination and drug screen, (3) Live Scan fingerprint check, (4) experience and education check, and (5) professional reference check. Unsatisfactory results and/or failure to successfully complete any part of pre-employment processes 1-5 shall void any conditional offer of employment for this position. The City maintains the sole discretion to waive any pre-employment item 1-5 if it is deemed appropriate. Such waivers must be approved by the Human Resources Director.

General examination, selection & hiring process:

1. Application screening: All submitted applications will be screened for minimum qualifications.
2. Written exam: For some positions, a written exam may be administered to help assess applicants for position competency and requirements. Those meeting the minimum qualifications for the position in Step 1 will be invited to a written examination. Typically, the minimum qualifying score on the written exam is 70%. This score may be adjusted depending on the number of examinees, with percentile rankings, average scores and the number of slots available for the oral appraisal interview being used as the basis for adjusting the passing score.
3. Oral appraisal interview: Those passing Steps 1 and 2 will be invited to the oral appraisal interview. The oral appraisal interview is an assessment of the candidates experience and preparation for the position by an impartial panel of subject matter experts. Scores from the oral appraisal interview are typically weighted 100% towards the Eligibility List for the position. Candidates must attain a minimum score of 70% on the oral panel interview to qualify for the Eligibility List.
4. Practical exam: For some recruitments, a practical exam may be administered. The practical exam is a supplemental examination/evaluation tool that is typically not scored or used for qualifying purposes.
5. Eligibility list: Those attaining a qualifying score on the examination will be placed on the Eligibility List for this position. Candidates on the Eligibility List are deemed qualified for the position and may be called at any time to participate in a selection interview with the hiring department to fill a vacancy in this position. For more information on Eligibility List requirements, please see Rule VIII of the Citys Civil Services Rules.
6. Selection interview: Candidates on the Eligibility List may be called at any time to participate in a selection interview with the Department to fill an immediate and/or anticipated vacancy in the position classification. A selection interview does not guarantee an offer of employment and the Department is not obligated to hire any candidate invited to a selection interview.
7. Pre-employment process: Upon a conditional offer of employment, which requires the successful completion of a selection interview and recommendation to hire from the Department, candidates shall be required to satisfactorily complete the pre-employment process. The pre-employment process consists of (1) supplemental application, (2) medical examination, (3) fingerprint background check, (4) work experience and education verification, (5) professional reference check, and (6) comprehensive background check (e.g., POST Background). Some position classifications may also require drug screening as part of the pre-employment process. Failure to successfully complete any part of the pre-employment process shall void any conditional offer of employment.

Disclaimer:

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. Applicants with legal disabilities, who require special testing accommodations, must contact the City of San Gabriel Human Resources Department at least five days prior to the examination date.

This position classification is provided a generous benefits package for full-time members including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. For more detailed information regarding the Citys benefit offerings, please click here: Citywide Benefits Summary. The following provides a summary of the main benefits provided to this position:

• Health Benefits: City paid contribution of up to $1,650 per month toward medical, dental and vision insurance premiums. City offers a choice of multiple medical plans (HMOs and PPOs through CalPERS), two dental plans (Delta HMO and Delta PPO), and VSP vision. Employee may opt-out of the Citys medical plan with proof of group coverage elsewhere.
• 457 Deferred Compensation Matching Benefit: City provides a matching contribution of up to $100 per month to a