Job Details

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices in multiple time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

The File Production Clerk provides essential support for multiple teams by ensuring that cases are filed in an orderly, accurate, and timely manner and that client documents are distributed efficiently and correctly. We are looking to add a full-time File Production Clerk to our company headquarters. Due to the nature of this position's responsibilities, presence at our Santa Monica office is required Monday - Friday from 9:00 am-5:30pm; this role may not be performed remotely.

File Production Clerk Responsibilities:

• Preparing and sending a high volume of FedEx and mail shipments, including case filings and approval packets
• Supporting administrative and legal teams to maintain steady workflow for file production
• Maintaining consistent organization systems for case-related materials such as filing fee checks, passport-style photos, and original client documents
• Updating internal Case Management System accurately and in real time to ensure data integrity
• Collaborating with members of the operations, legal, and administrative team to provide feedback on processes and assist with potential improvements if applicable
• Assisting with specific projects, such as archiving, on an as-needed basis
• Working on additional administrative and billing projects when necessary

Requirements:

• Bachelor's degree with strong academic record
  • 3-5 years of clerical and/or administrative experience may be substituted for this requirement
• Experience in a fast-paced environment strongly preferred
• Strong attention to detail and organizational skills
• Discretion and ability to work independently
• Ability to manage competing priorities in a fast-paced work environment
• Ability to respond to email requests quickly and effectively
• Proficiency with Microsoft Office Suite, especially Outlook
• Professional demeanor

Interested applicants will be required to provide a resume and cover letter in order to be considered for the position.

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion.