Job Details

Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Burbank, CA. This assignment is Onsite Mon-Thurs in, Burbank, CA., and Remote on Fri.

Duration: 1+ month(s)
Pay Rate: $25 - $30/hr DOE

MUST HAVES: Excellent Comm Skills - working with Admins in the Exec offices and need to plan accordingly when they have changes to the calendar invites, have common sense, must be a Team Player, be sure to Ask Questions, Proactive, Collaborative, Take Initiative, Tech savvy, dept uses MACs, ability to use all MS-Office programs, Scheduling is very HEAVY, meet the needs of the dept and VP's, a great personality would be ideal.

Description:
We are looking a for a master multi-tasker with excellent communication skills and an upbeat attitude to assist the Vice President of Marketing Strategy, and the Vice President, Media Strategy & Planning for Entertainment Television. The candidate should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, zoom and e-mail, coordinating meetings, calendars, making travel arrangements, and generally being a helpful resource to the executive. This is a temporary position.

To be successful as an administrative assistant, the candidate should be professional, polite, and attentive while also being accurate and able to multitask. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Provide day-to-day administrative support for two Vice Presidents including, but not limited to, the following:
• Manage schedule, calendar, and meetings by providing real-time scheduling support and preventing conflicts
• Ability to tactfully manage executives' time, multi-task and communicate clearly and effectively with all team members
• Handling office tasks, such as generating reports and presentations, setting up for meetings, and transcribe minutes from meetings.
• Screening phone calls and routing callers to the appropriate party
• Anticipate the needs of the executive to ensure their daily demands can be met
• Maintain polite and professional communication via phone, e-mail, and mail
• Greet and assist visitors.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Handle executives' mail and shipping requests, orders supplies/materials and process invoices (when necessary)
• Schedule and manage set up for conference rooms, meetings, and video conferences as needed.
• Other admin projects as assigned

Basic Qualifications:
• 1+ years of previous administrative experience on a high-volume desk
• Knowledge of appropriate software including but not limited to: Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Workspace, Zoom and Adobe Acrobat
• Maintain standards of strict confidentiality with respect to all matters and documents
• Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
• Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
• Team player - willing to work with other assistants and staff at all levels in support of the marketing team
• Positive attitude and the ability to be proactive, resourceful, and flexible

Preferred Qualifications:
• Candidate should have a strong passion for entertainment and should be familiar with a variety of industry concepts, practices, and procedures, especially in marketing
• Experience in the entertainment industry, ideally in media or marketing
• Ability to troubleshoot tech issues as they arise

Required Education:
Bachelor's Degree or equivalent work experience

About Software Resources
Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity.
We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D.
If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.