Job Details

Job Title: Medical Editor III (Pharma Ad Agency)
Tentative duration: Start ASAP and continue through January 30, 2026, with a possible extension.
NOTE: Candidates must take an editorial test before they move on to the interview phase (if they do well).
The roles will operate in California (Pacific Time) daytime hours, so candidates must be fully available during those hours

Top skills, experience, or education required:

• FACT CHECKING is a must!
• Min bachelor's degree with 3 to 5 years of medical editing and fact-checking experience in a pharma ad agency (Strongly Preferred), medical education may also be considered if they meet the other requirements.
• Ability to understand the ad agency editorial process and manage assigned work without constant guidance.
• 3 or more years' experience with the ability to conduct all types of reviews: cold reads, compares, full reads, disaster checks, check changes, and know what the job needs for that round.
• Experience working with Oncology brands or neurotoxins will be strongly preferred.
• Knowledge of current AMA style and FDA guidelines governing pharmaceutical products/devices.
• Solid ability to use MS Office (including Outlook, Teams, and Word), Adobe Acrobat, and/or ProofHQ.
• Ability to communicate well with the brand and Editorial teams when needed.
• Demonstrate the ability to evaluate a task upon receipt, identify its requirements, and determine the best approach, rather than simply following instructions without question.
• The ideal candidates should have experience with full-service agency editorial processes, not just document reviews or minor edits done within a pharma company setting.
• Skilled in knowing how to navigate agency life, including when and how to raise questions appropriately and collaborate effectively with internal teams, would be beneficial.

• Edit and proofread copy for assigned and other brands as needed.
• Fact checks annotated copy using provided references, ensuring acceptable sources are used.
• Collaborate and communicate with the Editorial Director and team members to maintain quality and meet goals.
• Prioritize and manage workload, meetings, and various tasks to ensure all deliverables are met with excellence; ability to handle multiple jobs and prioritize as needed.
• Thoroughly understand assigned brands and product categories.
• Demonstrate a drive to ensure adherence to clients and brand guidelines.
• Contribute ideas/feedback for improving the process and minimizing errors.
• Offer guidance and training to junior team members and freelancers to ensure the integrity of the editorial process.
• Proactively offer and provide help to others to ensure all work moves through the department efficiently.
• Create/maintain brand style guides and bibliographies in a timely manner.
• Understand and execute AMA style and varying editorial styles per brand needs.
• The editors will work on a variety of print and digital assets, including Print: Sales aids, flash cards, and financial materials. And Digital: ISIs (Important Safety Information sections), banners, emails, and other promotional materials.