Job Details

Vaco is seeking a highly skilled and detail-oriented Payroll Specialist to join a dynamic team. The Payroll Specialist will be responsible for ensuring the accurate and timely processing of payroll for our employees. This role requires a thorough understanding of payroll processes, tax regulations, and exceptional organizational skills.

Key Responsibilities:

• Payroll Processing:
  
  
  
  • Accurately process bi-weekly, semi-monthly, and monthly payrolls.
  
  
  • Handle off-cycle payrolls as needed.
  
  
  • Process payroll for new hires, terminations, and payroll adjustments.
  
  
  • Calculate and distribute bonuses, commissions, and other special payments.
  
  
  
  


• Data Management:
  
  
  
  • Maintain and update employee payroll records.
  
  
  • Ensure accurate entry of working hours and wage calculations.
  
  
  • Review and resolve timecard exceptions and discrepancies.
  
  
  
  


• Compliance and Reporting:
  
  
  
  • Ensure compliance with all federal, state, and local payroll regulations.
  
  
  • Track and deduct garnishments, tax levies, and other special payroll deductions.
  
  
  • Prepare payroll reports and summaries for management.
  
  
  • Assist in responding to government agency requests with relevant data.
  
  
  
  


• Employee Support:
  
  
  
  • Address and resolve payroll-related queries and concerns from employees.
  
  
  • Provide guidance on PTO requests and other payroll policies.
  
  
  
  


• Audits and Improvements:
  
  
  
  • Conduct regular audits to ensure payroll accuracy and integrity.
  
  
  • Assist in developing and implementing payroll processes and procedures.
  
  
  
  

Requirements:

• Experience: Minimum of 2years of payroll processing experience.


• Education: High school diploma or equivalent required; Associates or Bachelors degree in Accounting, Finance, Business Administration, or related field preferred.


• Technical Skills: Proficiency with payroll software (e.g., ADP, Paychex) and Microsoft Office Suite, particularly Excel.


• Knowledge: Understanding of payroll practices, tax regulations, and wage and hour laws.


• Skills:
  
  
  
  • Strong attention to detail and accuracy.
  
  
  • Excellent organizational and time management skills.
  
  
  • Superior communication skills, both verbal and written.
  
  
  • Ability to handle sensitive and confidential information with discretion.