Job Details

Background
Homeboy Electronics Recycling ("HBR") is a certified and award-winning social enterprise offering nationwide service for the proper disposal and management of IT assets. As one of the few R2 (Responsible Recycling) and B Corp certified companies in the world, we are committed to the highest possible standards for electronics reuse, e-waste recycling, and the destruction of sensitive data. Each year we refurbish thousands of computers and divert millions of pounds of electronics away from the landfill while creating jobs for people facing systemic barriers to employment. We are part of Homeboy Industries ("HBI"), the largest gang rehabilitation and re-entry program in the world and recipient of the 2020 Hilton Humanitarian Prize.

Summary
This position provides general office management and oversight of many administrative processes for HBR. Core duties focus on keeping the day-to-day business running smoothly and efficiently while building and maintaining organizational systems to support company growth. As a primary liaison with HBI departments (Finance, HR, etc.), this position also requires working with a broad range of operational, financial, and personnel data. Seeking a highly self-directed individual with exceptional organizational skills and a passion for our mission.

Responsibilities

Office Administration/Management

• Manage, order, and organize company supplies and uniforms
• Coordinate company events and meetings
• Professionally represent the company to members of the public who visit the facility
• Onboard and interface with customers/vendors, collecting required documentation
• Serve as a primary contact for building ownership, ensuring responsiveness to any concerns
• Ensure common spaces are organized and presentable
• Oversee janitorial service and ensure cleanliness of facility, especially public-facing areas
• Help develop and implement company policies and procedures
• Maintain company records in a highly organized manner
• Assist with organization and maintenance of company intranet
• Liaise with HBI HR team, providing onsite support as needed
• Lead employee recognition processes (e.g., Employee of the Month, Staff Newsletter, etc.)
• Help gather and manage required information from employees (e.g., vehicle insurance, etc.)
• Facilitate onboarding of new staff in collaboration with HR and direct supervisor
• Support with company trainings/presentations, employee development, employee reviews, etc.
• Provide administrative oversight and support with insurance policies and claims
• Help ensure timeliness and accuracy of payroll, working with HBI and payroll processing vendor
• Assist with data collection and reporting needs
• Actively promote company's vision, mission, and values throughout the organization
• Other projects and duties, as assigned

Accounting Support

• Manage cash register, petty cash, and local POS system
• Prepare staff expense reports and reimbursements
• Help invoice customers and support with Accounts Receivable (receiving payments, managing deposits, collection efforts)
• Support with Accounts Payable, checking accuracy of charges and on-time payments
• Review credit card and bank transactions, helping assign to appropriate account and class
• Support HBI Finance team with financial close processes

Basic Qualifications/Requirements

• Minimum five (5) years progressively responsible administrative experience
• Extremely organized with a high level of attention to detail
• Highly proficient in Google (Docs, Sheets) and Microsoft (Word, Excel) suites of applications
• Comfortable using databases to record, query, and report data
• Superior oral and written communication skills
• Personable, professional, and positive demeanor
• Ability to effectively lead and collaborate with teams of diverse individuals
• Self-directed, highly motivated individual
• Comfort and experience working with sensitive operational, financial, and personnel data
• Ability to problem solve, multitask, and wear multiple hats in a fast-paced environment
• Ability to pass extensive background check and/or security clearances required to achieve certain certifications and/or to access secure customer locations
• Ability to get to varying job sites in LA county independently and on-time
• Willingness to learn and grow

Additional Desired Qualifications/Experience

• Experience working with QuickBooks
• Strong quantitative and analytical aptitude

Additional Position Information

• Classification: Non-Exempt (Hourly), according to FLSA guidelines.
• Benefits: Medical, Dental, Vision, 401K
• Other: This position may include occasional travel within the greater Los Angeles area and elsewhere in California or other states. Occasional evening or weekend availability may be necessary.
• Work Conditions: Shared office environment.
• Physical Requirements: Regular standing and sitting at a desk, use of computer, and occasional lifting of approximately 10-25 pounds.

$25 - $28/hr

This job description may not cover or contain a comprehensive listing of activities or responsibilities that are required of the employee for this job. Activities and responsibilities may change at any time.