Job Details

Job Summary

Administrative Assistant

ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members.

Qualifications

• Previous administrative or office support experience (4+years)
• High school diploma required; college degree preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Professional demeanor and attention to detail
• Ability to manage priorities and meet deadlines
• Reliable transportation
• Experience in commercial property management is a plus
• Familiarity with Yardi Voyager is a plus
• Familiarity with SharePoint is a plus

Responsibilities

• Provide general administrative and reception support
• Answer phones, greet visitors, and direct inquiries
• Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS)
• Maintain office supplies and organized common areas
• Assist with scheduling and coordination of office activities
• Create organization charts
• Support team members with administrative tasks and other special projects
• Perform errands and other duties as needed

Required Skills

• Detail-oriented and organized
• Strong communication and interpersonal skills
• Ability to multitask in a fast-paced environment
• Project Management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint )
• Professionalism and reliability

We Offer

• Competitive compensation
• Stable, professional work environment
• Collaborative team culture