Job Details

Office Administrator

We are looking for a dedicated Office Administrator to join our team in Rancho Palos Verdes, California. This long-term contract to hire position requires a highly organized individual who can manage clerical tasks, support various departments, and ensure smooth office operations. The ideal candidate will bring excellent communication skills, attention to detail, and proficiency in administrative tools and software.

Responsibilities:

• Prepare and manage administrative documents, including purchase orders, invoices, and filing templates.
• Monitor order statuses to ensure timely delivery of invoices to customers.
• Maintain accurate records and assist with basic bookkeeping tasks.
• Provide operational and administrative support to the Sales department and other teams.
• Assist with general office duties and contribute to special projects as needed.
• Answer inbound calls and handle receptionist responsibilities professionally.
• Scan and organize documents to maintain an efficient filing system.
• Utilize QuickBooks for bookkeeping and financial tasks.

Requirements:

• Strong attention to detail and accuracy in data entry.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Fluent in Japanese, with strong reading, writing, and speaking skills preferred.
• Ability to multitask, manage deadlines, and communicate effectively.
• Experience with QuickBooks is required.
• Capable of handling receptionist duties and providing administrative support.
• Skilled in scanning and organizing documents for efficient record-keeping.