Job Details

Administrative Assistant

Pay Range: $65,000 to $69,000/year

The Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to a culture of leadership. Our culture is to provide superior service to the members, patients and staff through a sound and progressive model of service/care which aligns our mission, vision and operations. We demonstrate excellence in core services, and we understand the true value of time, budgets, safety, and satisfaction. We are dedicated to disciplined innovation while creating a culture of continuous quality improvement. We are a learning company and are committed to sharing our knowledge and being an organization that naturally attracts the best and brightest talent. We are able to perform both essential functions and measurable behaviors while being team-oriented, caring and honest.

Job Summary

Our Administrative Assistant will be responsible for daily operations of the office, ensuring the efficient functioning of the office through a range of tasks across administrative, financial, and client-relations realms. Responsibilities include but not limited to greeting clients and visitors; office organization and coordinating any vendors; inventory and maintenance of supplies; assisting with administrative billing duties as needed; and collaborating with operational and clinical staff to ensure client and staff needs are met in a timely and efficient manner.

Opening and/or closing the office up to 100% in-person role

Maintaining a clean and inviting environment; office organization

Mastering use of multiple electronic platforms, including our EMR

Management of building and building usage

Management of vendors

Fielding and directing incoming calls from new and existing clients

Ordering and management of inventory of all office supplies

Office equipment and machine maintenance

Mail distribution

Organization and delivery of business/marketing pamphlets

Making sure office clinician and business licenses and docs are up to date

Financials: bank deposits, allocating payments

Actively engage in MCYAF's work on diversity, equity, and inclusion.

Other duties necessary to ensure organizational operations, client satisfaction, clinical excellence and the success of MCYAF