Job Details

Job Description:

Our client, a leading Am Law 50 firm, is seeking a Client Service Specialist (Legal Secretary) to join their Litigation Department in the Chicago office. This role provides high-level administrative and client support to attorneys, ensuring seamless coordination across legal, financial, and operational functions.

Key Responsibilities:

• Provide comprehensive administrative and client service support to attorneys and clients in a fast-paced litigation environment
• Maintain an in-office presence to foster collaboration, communication, and responsive client service
• Coordinate legal and administrative projects, including document preparation, filings, client presentations, billing, and matter management
• Prepare and proofread complex legal documents, filings, and correspondence; manage materials in the firm's document management system
• Support the client billing process reviewing bills, managing time entries, processing expenses, and ensuring billing accuracy
• Collaborate across departments (Finance, Client Services, Practice Support) to ensure tasks are completed accurately and efficiently
• Organize attorney schedules, meetings, and travel; maintain client and case materials with discretion and attention to detail
• Demonstrate initiative, adaptability, and teamwork in handling a variety of projects and priorities

Qualifications & Skills:

• 6+ years of legal secretarial experience, with a strong litigation background (required)
• Bachelor's degree preferred
• Advanced proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems
• Knowledge of court filing procedures, legal billing, and timekeeping processes
• Excellent written and verbal communication, organization, and multitasking skills
• Proven ability to prioritize, coordinate across teams, and meet tight deadlines in a professional services environment
• This is an excellent opportunity for an experienced legal secretary to join a prestigious law firm and contribute to a high-performing litigation team that values excellence, collaboration, and client service.
• Must have very stable resumes and big law or similar experience to be considered.

Required Skills:
• Discretion
• Document Management
• Organization
• Collaboration
• Management System
• Outlook
• Word
• Travel
• Adaptability
• Attention To Detail
• Expenses
• PowerPoint
• Filing
• Excel
• Presentations
• Materials
• MS Office
• Preparation
• Finance
• Teamwork
• Communication
• Management