Job Details

Executive Assistant & Operations Lead

Location: West Hollywood, CA

Employment Type: Full-Time or Part-Time (Minimum 25 hours per week)

Work Arrangement: Onsite (Candidates must reside within a 30-minute commute)

Position Overview

We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing business operations, project management, and personal affairs.

This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.

This position offers a unique opportunity to work across business, operations, and lifestyle management.

Key Responsibilities

Executive Support (35%)

• Manage calendar, scheduling, and shifting priorities
• Monitor and organize email communications, including drafting responses and follow-ups
• Track tasks, deadlines, and commitments across business and personal matters
• Provide regular updates on progress, timelines, and deliverables

Operations & Project Coordination (25%)

• Coordinate and execute projects from initiation to completion
• Liaise with vendors, contractors, and external partners
• Monitor timelines and ensure deliverables are met
• Develop and maintain organizational systems, trackers, and workflows

Personal & Household Management (20%)

• Oversee household vendors, services, and maintenance schedules
• Coordinate appointments, repairs, and recurring services
• Manage errands, purchasing, and inventory of household supplies
• Support personal scheduling and day-to-day logistics, including pet care coordination

Business Support (10%)

• Assist with vendor communication and follow-ups
• Support hiring coordination and recruitment processes
• Track key commitments and ensure timely completion
• Provide administrative and operational support across business functions

Events & Logistics (10%)

• Plan and coordinate in-home events on a periodic basis
• Manage vendor coordination, scheduling, and event execution
• Oversee guest communication and event logistics

Qualifications

• Proven experience in an executive assistant, operations, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of attention to detail and accuracy
• Demonstrated ability to take initiative and work independently
• Professional discretion and ability to handle confidential information
• Proficiency with standard business tools and systems

Preferred Attributes

• Resourceful and solution-oriented mindset
• Strong follow-through and accountability
• Adaptability and comfort managing diverse responsibilities
• Professional demeanor and reliability

Work Expectations

• Provide estimated timelines for tasks within 2448 hours
• Maintain consistent communication regarding progress and completion
• Work onsite in Los Angeles a minimum of three days per week
• Provide advance notice for planned time off
• Availability for occasional urgent or after-hours matters as needed

Compensation

• $30$55 per hour, commensurate with experience and qualifications
• Minimum commitment of 25 hours per week

Growth Opportunity

This position offers the potential to expand into a Chief of Staff or Operations leadership role based on performance and demonstrated capability.

Additional Information

This role requires a high degree of organization, reliability, and professional accountability. Candidates who demonstrate strong ownership and consistent execution will be best positioned for success.